Exploring Immedis Absence Management

August 31, 2021
4 mins read
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The cost of paid leave benefits is often an employer’s largest expenditure, even exceeding healthcare. Global organizations are also under pressure to ensure that they adhere to local legislation and statutory rights around leave. In some countries, it is obligatory to report an employee’s leave of absence to the local authorities, or employees may be entitled to social security payments depending on the nature of their absence. Some jurisdictions also have regulatory requirements that employers must provide specific information in addition to the core absence data (absence code, start date, and end date). For example, it is often mandatory to provide the related child’s date of birth where an employee plans to take time off for parental leave, or the ‘Expected Due Date’ may be required for employees planning to take Maternity Leave. Each of the various leave types must be consistent across your HR, financial, and payroll systems to ensure payroll and reporting are correct. As a result, it is critical that employers understand and have a way to record, track, and correctly attribute planned and unplanned leave of all types.

The variety of leave types increases the challenge of absence management

One of the difficulties absences present is the sheer volume that exists. And they are growing all the time. PwC has started to offer fertility leave, and India’s Zomato gives female employees up to 10 days “period leave” per year. Every country and even region within a country has statutory requirements for leave. Some companies create a global leave program, which sets out the various type of leaves based on an employee’s country of residence, talent availability, tenure, and lots more.

Some typical leave types include:

Leave covered by Statutory Guidelines
  • Sick / Medical leave
  • Casual / Annual leave
  • Public holidays
  • Religious holidays
  • Maternity leave
  • Adoption leave
  • Paternity leave
  • Bereavement leave.
Employer specific leave
  • IVF / Fertility leave
  • Unpaid leave
  • Sabbatical leave.

How to solve absence management challenges with Immedis

Traditionally, payroll is informed about employees’ absences through HCM software, email, instant messenger, phone calls, or a form filled out on the intranet or paper. All of which then need to be collated to ensure payroll is accurate. Such a system is ripe for errors, is time-consuming, and puts organizations at risk of compliance failures.

To assist businesses to solve the absence challenge, we offer Immedis Absence Management, available in the Immedis Platform, which enables the creation and tracking of absences across an entire organization. Organizations can determine their standard absences globally and assign codes for each one. This absence library can be stored in your HCM or the Immedis Platform. What makes it unique is that it automatically prompts users for this country-specific data where applicable, ensuring there a no gaps when processing and reporting the data to the local authorities.

Organizations can create new leave types at a global or local level, which will be dynamically populated with country-specific data, depending on the statutory requirements.

In many cases, your company’s absence data may also be processed via integration with your HCM solution, removing the need for the manual workload associated with the inputting and tracking of absences. Another step on our journey towards touchless payroll.

Benefits for Global Payroll

  • Single source of truth – Immedis enables you to centralize all absence tracking and management, providing a single source of truth.
  • Improve accuracy – By ensuring leave is accurately recorded, we reduce the usual manual errors that occur when transferring multiple leave requests manually to your payroll system.
  • Deliver actionable insight – Advanced reporting and real-time data analytics for the entire global employee population delivers trend data around the impact of planned and unplanned absences.
  • Optimized systems connectivity – Seamless integration between the Immedis Platform and market-leading HCM and Financial systems significantly reduces manual data handling while improving data accuracy and security.

Benefits for Local HR Leads

  • Key absences analytics – We provide key absences analytics to the local HR team, enabling them to understand their absences compared to the global organization.
  • Local compliance on a global scale – We ensure local absence requirements are reported to the relevant regulatory authority to ensure compliance.
  • Local absence rules – Each country has specific annual holidays and legislation on statutory leave, which can all be captured in Immedis Absence Management.

Benefits for your employees

  • Intuitive user experience – The system provides an intuitive user interface specifically designed for the employee.
  • Enhanced employee experience – Localization and language packs help personalize the employee experience.
  • Increased supervisory capabilities – Managers can now leverage self-service options available through the customer portal to streamline and improve the absence management oversight.


For more information, please contact your Customer Engagement Partner (CEP) or info@immedis.com

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